North Down Dental complies with the 1998 Data Protection Act and the Freedom of Information Act 2000, and this Policy describes our procedures for ensuring that personal information about patients is processed fairly and lawfully.

In order to provide you with a high standard of dental care and attention, we need to hold personal information about you. This personal data comprises:

  • Personal details such as your name, age, address, telephone numbers, email address and your general medical practitioner;
  • Your past and current medical and dental conditions;
  • Radiographs, clinical photographs and study models;
  • Information about the treatment we have provided or propose to provide (and its cost);
  • Notes of conversations or incidents that might occur for which a record needs to be kept.
  • Records of consent to treatment;
  • Any correspondence (relating to you) with other healthcare professionals, such as referrals to specialists, for example.

We need to keep comprehensive and accurate personal data about our patients in order to provide them with safe and appropriate dental care.

We will process personal data that we hold about you in the following way:

We will retain your dental records while you are a practice patient. If you cease to be a patient, we will continue to hold them for at least another eleven years, or in the case of children, until they reach the age of 25, whichever is the longer.

Personal data about you is held in the practice’s computer system and/or in a manual filing system. The information is not accessible to the public, and only authorised members of staff have access to it. Our computer system has secure audit trails, and we back up information on every working day.

In order to provide proper and safe dental care, we may need to disclose personal information about you to:

  • Your general medical practitioner;
  • The hospital or community dental services;
  • Other health professionals caring for you;
  • Dental Insurance Companies of which you are a member.
  • Private dental schemes of which you are a member.

Disclosure will take place on a “need-to-know” basis. Information will only be given to those individuals/organisations who need to have it in order to provide care to you and for the proper administration of the Government (whose personnel are also covered by strict confidentiality rules). The recipient will only be given the information that they need to know for these purposes.

In very limited circumstances or when required by law or by a court order, personal data may have to be disclosed to a third party not connected with your dental care. In all other situations, disclosure that is not covered by this Policy will occur only when we have your specific consent. Where possible, you will be informed of these requests for disclosure.

You have the right to access the data that we hold about you and to receive a copy. Access may be obtained by making a request in writing. We will levy a fee of £10 for records that are copied. If a request is made to copy X-rays, an extra charge of £40 will be made. We will provide a copy of the record within 40 days of receipt of the request and fee, and an explanation of your record should you require it.

If you move to another dental practice, we may (at our discretion) loan original X-rays and provide copy notes directly to that practice free of charge on receipt of a written request from them to do so.

If you do not wish personal data we hold about you to be disclosed or used in the way that is described in this Policy, please discuss the matter with your dentist. You have the right to object, but please remember that this may affect our ability to provide you with dental care.

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What our Patients Say

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After researching online and having many consultations with other practices, I came across the award-winning North Down Dental Surgery, and I must say, from the get-go, they provided a top-class...

Samantha G.

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I honestly can’t thank Michael and the team enough. From the very first consultation, I felt listened to and completely looked after. Michael made the whole process so easy and...

Edelle G.

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I recently attended this clinic for a wisdom tooth extraction and I have been extremely happy with the service that I received from the start to end of the process....

Lesley M.

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A year long journey to restore my smile has just ended and I am so happy, not only with the result, but relieved that my treatment was carried out by...

Gail H.

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I had a molar removed yesterday after a very painful weekend with toothache by Claire who was really lovely and friendly! This is the first time i have had a...

Jill G.

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I have just completed an implant replacement for my top teeth and am completely satisfied with my treatment. The team headed by Michael Rowland and assisted by Morgan and Clare...

Roland B.

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Very friendly and welcoming staff. Daughter has had her braces fitted and received excellent care on the day of fitting and at her appointments prior. Everything explained in detail at...

Lindsay M.

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I didn't know what to expect going in but i am over the moon. From start to end very professional experience from Michael and his whole team. Everyone is so...

Beth C.

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Very happy with my first visit to North Down Implant & orthodontics clinic. I was in a lot of pain from a wisdom tooth but was put at ease immediately...

Amanda S.

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From the very second I walked through the door, I felt very welcomed. Morgan did my initial introduction and did the first part of my free consultation; he was very...

Peter E

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I’ve just completed my smile journey. From the first day I walked through the door, it felt like the right place for me. All the staff are so friendly. Clare,...

Iris M

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Very grateful to have got my implants in yesterday after worrying about my previous implant failure in January. I am thankful to Michael and Morgan for their patience with me...

Margaret M

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Everything was excellent. Michael and Morgan were brilliant.

Valerie M

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I went to Dr Michael Rowland for a consultation and was extremely impressed with the whole setup. Excellent facilities. Dr Michael Rowland took scans and explained exactly what options I...

Billy G

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General Dentistry

Happy smiles. Great results

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Cosmetic Dentistry

Improving smiles… naturally

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Dental Implants

Shine confidently again

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General Dentistry

Happy smiles. Great results

Learn More

Cosmetic Dentistry

Improving smiles… naturally

Learn More

Dental Implants

Shine confidently again

Learn More

Meet the team

Meet the Team

Dr Michael Rowland

Clinical Director

Dr Chelsie Rowland

Dentist with Special Interest in Orthodontics

Dr Maeve Breen

Dental Surgeon

Dr Michael Rowland

Clinical Director

Dr Chelsie Rowland

Dentist with Special Interest in Orthodontics

Dr Maeve Breen

Dental Surgeon

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